Client Privacy Policy

This Privacy Policy aims to help you understand how Manchester Care & Repair collect, use and protect your personal data in accordance with the General Data Protection Regulations (GDPR).

What is personal data? 

Personal data is information about a living person that means that we can work out who they are such as name, address, telephone number, date of birth, bank details, etc.  This can include written letters, emails, photographs, audio recordings and video recordings.

Some data is called ‘special category data’, which is more sensitive and we have to look after it more carefully.  This includes details of ethnic origin, religious beliefs, sexual orientation, and health data.

What information we collect and why: 

We collect your personal data as part of providing our services to you.  Information you give to us by any method, will only be used by us to provide our services to you and enable the third parties we work with to provide services to you in support of our service. Examples of information we collect:

  • Personal Data in order to carry out the service you requested: Name, address, phone number, email address or other contact details, date of birth.
  • Sensitive Data to check eligibility to access services: income and benefits, health conditions, GP surgery.
  • ‘Special Category Data’ to fulfil our commissioners’ requirements and ensure equality of access to our services: ethnicity, sexual orientation..
  • Photos of your property if you are having major works carried out such, as evidence that the work is required and has been completed to the required standard.

When we collect information:

We will ask for your data when you first contact us to ask for one of our services.  If your details change during the course of our service, please let us know so we can amend our records.

We may also accept information about you from third parties referring into our service on your behalf, for example Occupational Therapists, Social workers, or family members / carers.  We rely on third parties having obtained your consent to be referred to us before we get involved.

What we use your data for:

We use your data for managing and fulfilling our services to you.

Information that we share with our commissioners and partner organisations will only be the information that is strictly necessary in order to provide the service or funding that you requested or to report on the service.

Our services are tailored to individual circumstances, and if you receive caseworker support you will be asked to sign our ‘Authority to act on clients behalf’ form giving your consent for us to share your data with the organisations detailed on the form to enable the services you require to be provided.  You may amend your information and choice of services at any time.

We also work with our trusted contractors (external to Manchester Care & Repair) on your behalf, and we need to pass certain contact and works information to these contractors for the purpose of obtaining quotes and getting work done in your property.

We will only contact you with regard to carrying out our services or evaluating our services.  We send out Client Satisfaction Surveys to everyone who has received a service.  Where concerns are raised on the feedback comments, we will contact you to discuss.  Feedback responses are anonymised, and no individual can be identified, when reporting levels of satisfaction with our services. We may use anonymised quotes from the feedback forms or letters of thanks we receive to promote our services. We do not sell information and we do not send marketing communications.

How long we keep your information for:

Your information is held securely on an electronic system and / or in locked cabinets.  For most of our services we retain your data for no longer than 2 years.  If you have had major construction works carried out these records are kept for 7 years.  If you have taken out a Manchester City Council loan product through us then these records are kept for 7 years plus the lifetime of the loan.

What data our website collects automatically:

We use cookies to automatically collect web visitor information, both from the website and also third party applications, like Google Analytics.  This information helps us track and analyse our web visitors, and may contain information such as your browser type, IP address, which pages you visit, or which buttons you click on across our website.  For more information, see our Cookie Policy below.

What information you can choose to provide to our website:

If you use our contact form, please only provide the information that is necessary in order for us to reply to your enquiry.

Our ‘Useful Links’ page provides links to other websites for your information, but we have no control over these websites.  We recommend that you check the privacy policies of any third party website which you navigate to before you submit any personal data to these websites.  We do not accept any responsibility or liability for third party privacy policies.

We use Mailchimp as our platform to send e-newsletter mailings.

We use Give as You Live as our chosen online fundraising platform

How you can manage, amend or delete your information:

Any information that we collect is stored and processed under our Data Protection Policy, in line with the Data Protection Act 2018 and the General Data Protection Regulation.

You may request a copy of the data we hold about you by making a subject access request.  You can ask us to amend, update, delete any information we hold about you, or withdraw consent.  Where you ask us to delete information or you withdraw your consent, this may mean that we can no longer provide any service that we are currently providing to you.

We are registered with the Information Commissioner’s Office under registration number Z7014040. If you would like to make a complaint about the processing of your data, please contact us at the address below. If you are not satisfied with our response, you can complain to the Information Commissioners Office (ICO) by calling their helpline on 0303 123 1113 or via their website

How to contact us:

Post: Manchester Care & Repair, Unit 14 Empress Business Centre, 380 Chester Road, Old Trafford, Manchester, M16 9EA

Tel: 0161 872 5500

Fax: 0161 872 5544


Website Contact Form:

Cookie Policy

Any information that we collect through the use cookies is completely anonymous and not personally identifiable. Our systems will not store your name, address, telephone number, or email address unless volunteered to us by you. This shall be treated as proprietary and confidential; we do not sell or share your details with any third parties. Additionally, none of the cookies we use gather any information that can be used to advertise services or products to you from our or any other website.

The Law

The EU Cookie Law (The Privacy and Electronic Communications Regulations 2011) is a new piece of privacy legislation that requires visitors to give consent before allowing a website to store or retrieve any information from any device through the use of cookies. By educating visitors on how information about them is collected through the use of cookies, and allowing them to decide for themselves if they wish to allow it to take place, the aim is to protect online privacy for everyone.

What Are Cookies?

Cookies are small text files, downloaded to your computer by the browser (e.g. Internet Explorer, Firefox etc.) whenever you access a website. They enable websites to store such information as user preferences and login details. They may also be used to record how long you spend browsing each page on a site or what pages you visit most. Cookies can be thought of as providing a “memory” for the website, enabling it to recognise you and respond appropriately. Generally, cookies are most beneficial to you, the visitor, making your interaction with frequently-visited sites smoother and easier than they would be without them.

How This Website Uses Cookies

Website Statistics
We use Google Analytics, a third party service which creates its own set of cookies for the purpose of compiling a number of statistical reports. The information gathered is completely anonymous and is used to assess a wide variety of website activities, including how our site is navigated and what pages are most popular. If you would prefer that Google did not track about your browsing habits, you can install a browser add-on to opt-out.

Finding our Offices
We use Google Maps on our Contact Us page to provide detailed information on how best to visit our offices. Google set a cookie that allows them to remember which browser you are using and what preferences you have set when you view maps. We use Google Maps tools on the basis that Google adheres to its privacy policy and its terms of service.

Social Media
We may also use a number of third party, social media plug-ins including but not limited to Google’s ‘+1′ button, Facebook’s ‘Like Box’ and Twitter’s ‘Follow Button’. We use these services for the convenience of our visitors, allowing them to access up to the minute information as well as recommend our services to others. To learn more about each organisations’ privacy policies, please visit the links provided below:

How to Disable Cookies?

By continuing to browse this site you are agreeing to our use of cookies as described above. However you can still disable cookies at a browser level if you wish. You may experience reduced functionality if you choose to do so. The settings that decide how your browser handles cookies will typically be found in the ‘Options’ or ‘Preferences’ menu of your browser. In order to understand these settings, the following links may be helpful; otherwise you should use the ‘Help’ option in your browser for more details.

Further Information

If you would like any further information about Care & Repair and/or the services we offer, please either call 0161 872 5500 or fill out the below enquiry form and we will respond shortly.